Fall Programming, Events, Volunteers Interview, and More!
Emails are great, but can pose a barrier at times to have to sift through for previous updates. The Sling website and app are helpful too, but details can get lost in message threads. Hoping this blog can keep a record of weekly updates for and from volunteers. It's on our website, but not visible to the public. If you can bookmark this page on your browsers toolbars (ctrl + D), it could be an easy way to keep track of important information about the library as they arise! Please comment below with any thoughts/ideas/suggestions after reading through. Apologies for how long this first post is - there's a lot of important and exciting news to share! There is a TL;DR section at the bottom if you'd like to just get a gist at the moment and revisit later.
At our last meeting we loosely agreed to try extending our hours 11-7, but we couldn't quite make it work! Making our way to the library for only a 2 hour shift 5-7pm didn't feel like the best use of our time. Many of us are dedicated and willing, but live quite far. Let's keep our hours 11-5 for now, but for weekends and busy orientation/event days let's create some overlapping and/or shorter shifts. Let's discuss these considerations further at our next meeting Sunday September 17th or Tuesday September 19th 5:30 - Please choose which option works best for you at the bottom of this post!!
September is now almost completely filled! Thank you women for claiming them. The only remaining shifts up for grabs are as follows:
Tues Sept 26th 6:30-9:00pm (Debbie's Writing Workshop! We are welcome to partake in the event when we volunteer!)
Wed Sept 27th All day
Sat Sept 30th All day
October is starting to fill up as well! Please take a moment to claim days that work best for you!
For some of the new volunteers - apologies! In error, your position was set as "employee" when everyone should have "admin" status! You may not have been able to see the entire calendar of shifts because of this - hopefully fixed. Please comment below if you are still not seeing the full calendar of shifts, just your own.
Digital Tools Review:
For new and returning volunteers who'd like to go over Sling and Libib again as a refresher, how about we get together at 3pm this Sunday before the next Volunteers' Meeting to go over Sling, Libib, and other technologies? Overall guide to come in the STILL in progress VWL Manual!
Library News & Updates
Thursday September 7th, there was a security incident where an individual kicked the door of the library and the sandwich board outside knocking it over. Em was on shift and with a patron when this happened. They were left shocked and a bit shaken. Fortunately Em had a scheduled phone call with officer Dale Quiring of the hate crimes unit shortly after this transpired (to follow up and check in after what transpired at the launch in February). He offered to visit the library with a new officer who would be taking over his role at the unit, to touch base and introduce themselves to any volunteers who may be interested in speaking with them. They will visit the library Tuesday September 19th at 5:30pm - all volunteers are welcome and encouraged to attend.
Yesterday, Sunday September 10th, we put out some of the remaining rummage sale goods on display out front since it was so nice out! We marked them "free or by donation" which resulted in over $100 in sales and lots of foot traffic. We connected with many visitors and new members who were really excited to discover the library! We should consider continuing to do this to raise more funds, or donating all items to clear the back room soon. Let's discuss this at our next meeting!
Statistics: There were 45 new memberships created and 59 checkouts in August. September so far we have 14 new members and 17 checkouts! Thanks to your diligence when cataloguing new books, we currently have 177 tags and counting on Libib!! Incredible work that will help the public find and access their specific needs in our growing collection. Thank you women!!
Programming & Events
There are several amazing new developments this past week from conversations with volunteers and community partners:
Mariana Trujillo has offered to host BILINGUAL STORYTIMES (Spanish/English) for children beginning Sunday September 24th!!
Mariana is a new volunteer from Colombia who is studying and working in Vancouver. She is articulate and passionate and has many connections who may be willing to sponsor/donate goods to the library. Tentative schedule for story-times: biweekly Sundays, 11:30-12:30, with reading, singing, fingerplay, puppets, and maybe even dress-ups! Open to all children and caregivers
↪ Next steps: design & print posters & flyers; outreach to members, media, community; source Spanish books and healthy snacks for post story-time; consider recording event for future sharing/promo
Leah Ti'en will begin facilitating a weekly GIRLS' HOMEWORK CLUB with Jennifer Kim
Fridays 4-9pm starting September 22nd!
Leah has volunteered for VWL before, but has been away on an extended trip. She is a warm and gentle soul who is super happy to be volunteering again at the library. Event details: For girls 12 and up - a safe space to hang out and gain informal tutoring and mentorship. Casual, positive, wholesome hang-out times for girls and women who would like to study and work quietly in a supportive and encouraging library setting.
↪ Next steps: design promo materials; outreach to VSB contacts, community centres & groups; planning meeting Sep 16th Fri 5-7pm - all welcome!
Jenny Eng (JJ) will offer an ALL-DAY STICK & POKE DROP-IN at the library late September/early October!
Jenny's sweet tattoos are so distinctive and wholesome. You can check out her work on instagram. It's going to be amazing to set up the library again for another tattoo drop-in day. Hopefully we can set a date that will work best for Jenny and the library's growing fall schedule! Thank you Jenny!
↪ Next steps: draft a waiver form; design & print flyers & posters!
Emma Devin will lead another much anticipated HOLISTIC HORMONAL HEALTH WORKSHOP on September 23rd 7-9pm!
Despite her many commitments and intensive work hours, Emma has generously offered her care, time and expertise again for women and girls. Details and promotions were posted on Facebook and Instagram this weekend!
↪ Next steps: Print flyers and posters to share; touch base with Emma for anything she might need; designate a camera person for the event? Determine how many will be attending and relay info to Chris to coordinate catering!
Yasmin Ebrahimi is working on an all new FALL/WINTER FILM SERIES for the library!
The brain behind our summer film series is back - This time it won't necessarily be all women directors. Sure to be a wonderful array of films thanks to Yaz's wonderful eye for beauty and drama. We're really looking forward to this enriching aspect of the library to return.
↪ Next steps: source films, work out the dates, design/print/promo!
Patricia of Massy Books reached out about an INDIGENOUS WOMEN WRITERS EVENT for February 2018!!
Patricia visited the library on Friday to see the space and chat about collaborating on her brilliant idea of bringing emerging and established indigenous women writers together in the presence of a literarily inclined audience. Em, Jenny, and Jen were present for this meeting. She was hoping to hold the event at VWL in a series format, but when we got to talking further, we all agreed this could be a huge event with a much wider audience than our space would allow. We were honoured and excited to meet and plan with her. We offered her our help and commitment to supporting her leadership on this project.
↪ Next steps: information gathering on speakers fees, venue costs, sponsorships, publishers with authors launching books early next year; email Patricia notes taken during meeting; begin google doc/sheet for the project; introduction email to Patricia & Fay
STUFF WE ARE STILL LOOKING FOR...
- a mini-fridge! (so we can keep cream and lunches)
- a good laser printer!! (colour capacity would be amazing)
- menstrual products
- multilingual woman-authored books!
- children's and teens materials!
- Spanish picture books for the upcoming storytimes that we can add to our collection!
11-5 for now
next all volunteers meeting 5:30-7:00 Sunday September 17
- digital tools workshop before ^ for anyone who needs help
- appreciations to our many wonderful volunteers new & old
- NEW EVENTS & PROGRAMS!
- new furniture and Library Manual almost complete!
- security incident last Thursday to be aware of
- interview opportunity for volunteers